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Data protection information on the processing of applicant and employee data
What data is processed? We process personal data that we receive from our contractual partners within the scope of our business relationship.
Personal data (hereinafter referred to as “Data”) is all information relating to an identified or identifiable natural person, e.g. your name, address, telephone number or date of birth. An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, online identification, or one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
If you as a natural person are our contractual partner, your personal data are meant by this. If you have been named to us by our contractual partner as a contact person within the scope of the business relationship, we process the personal data that our contractual partner or you personally have made available to us for this purpose (usually name, address and other contact data such as email address and telephone number as well as function).
We also process – insofar as this is necessary to provide our services – personal data which we have permissibly received from other companies in the SARIA Group or from other third parties (e.g. to execute orders, to fulfil contracts or on the basis of a consent given by you). In addition, we process personal data that we have obtained and are permitted to process from publicly accessible sources (e.g. land registers, commercial and association registers, press, media, internet).
Relevant personal data in the prospect process, in the master data opening: Name, address/other contact details (telephone, email address), bank details, function. Processing purpose, legal basis and forwarding of data We process the aforementioned personal data in accordance with the provisions of the EU General Data Protection Regulation (GDPR) and the Bundesdatenschutzgesetz (Federal Data Protection Act; BDSG):
a) For the fulfilment of contractual obligations (Article 6 (1) b GDPR)
The processing of personal data is carried out within the framework of the implementation of the contracts concluded with contractual partners with and for the implementation of pre-contractual measures.
The purposes of the data processing are primarily based on the requirements of the service and may include, among other things, needs analyses and advice. Further details regarding the purpose of data processing can be found in the respective contract documents and terms and conditions.
b) Within the framework of the balancing of interests (Article 6 (1) (f) GDPR)
- As far as necessary, we process your data beyond the actual fulfilment of the contract in order to protect our legitimate interests or those of third parties. Examples:
- Testing and optimization of procedures for demand analysis and direct customer contact.
- Advertising or market and opinion research, unless you have objected to the use of your data.
- Assertion of legal claims and defence in legal disputes.
- Prevention of criminal offences.
- Measures for business management and further development of services and products.
c) Based on your consent (Article 6 para. 1 lit. a GDPR)
If you have given us your consent to process personal data for specific purposes (e.g. transfer of data within the group/corporate group, advertising, market research), the legality of this processing is based on your consent. Consent can be revoked at any time. This also applies to the revocation of declarations of consent that were given to us before the EU General Data Protection Regulation came into force, i.e. before 25 May 2018. Please note that the revocation is only effective for the future. Processing operations that took place before the revocation are not affected.
d) Due to legal requirements (Article 6 para. 1 lit. c GDPR) or in the public interest (Article 6 para. 1 lit. e GDPR).
Furthermore, as a company we are subject to various legal obligations, i.e. legal requirements (e.g. tax law, waste law). The purposes of the proce